Conferences in Dorset

We adopt a partnership approach to delivering your conference or event and will work closely with you to ensure that we create a tailored event to meet your objectives and your budget, an Event Planner will be assigned to each event to assist you with coordinating the finer details.

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Planning your event

Trained in the art of event planning, our event planning team is often recognised as the most valuable component of the package. They will take you through each aspect of planning your event, including:
 

• Understanding your objectives,
• Choosing the right conference, meeting or function rooms.
• Selecting the most appropriate seating style or working with you to create your own unique blend.
• Creating a balanced and enticing menu to meet your delegate and event profile.
• Planning your audiovisual, video conferencing or other technology based services.
• Tailoring a range of services for your delegates, from assisting with accommodation arrangements to suggesting interesting excursions and fresh ideas.

Acting as a central point of contact for you, the event planner initiates the planning of your meeting by providing you with a checklist. Designed as a friendly reminder of what may be requested or required for your meeting, it takes a pro-active approach in getting the ball rolling for your conference.

As the meeting date gets closer the event planner continues to work with you in such areas as audio-visual services, delegate accommodation, special dietary requests, meeting agendas, transportation, attendee lists, name tags and plenty more. We make sure that there is thorough communication between you and the team here so that no detail, no matter how small, slips through the cracks.

Delivering your event

On the day, our experienced team will work with you to ensure that your event goes smoothly and help with any last minute changes. Your event planner will meet you on arrival to talk through your schedule and confirm all your arrangements. The team will be on hand all day to help with those last minute requests. All of the basic conference essentials are included as standard.

• Free wireless Internet access.
• Notepads and pens.
• Data projector and screen.
• Flipchart and pens.
• Organiser's emergency box.
• At your service all day

The conference team will be on hand all day and when your last delegate leaves, we will have a quick debrief on how your event went. And if you need any help carrying your kit to your car, we will be happy to give you a hand.

Packages/Rates

We offer a range of packages to meet the objective and needs of your event. These can be discussed with your Event Planner and a suitable package can be arranged.

We also offer two set packages:

Day Delegate Rate From £50.00 per delegate

This 8-Hour Package Includes:

• Main meeting room hire
• Morning tea, coffee & biscuits
• Two course hot & cold buffet served in The Harbour Restaurant or
• Finger buffet served in the meeting room
• Afternoon tea, coffee & biscuits
• OHP, screen & flipchart
• Mineral water & cordials
• Paper & pens
• Mints

Residential Delegate Rate From £160.00 per delegate

This overnight package includes everything from the Day Delegate Package with:

• Accommodation
• Traditional full English breakfast or Continental breakfast
• Two course dinner in The Harbour Restaurant or in a private room
• Use of the Hotel's Spa facilities

All prices are inclusive of service charges & VAT

For further information regarding Conferences and Events please contact a member of the Conferences & Banqueting team by telephone on 01202 483434 or email christchurch@harbourhotels.co.uk